TERMS AND CONDITIONS FOR USE OF THE ORGANISATIONS’ BOARDROOM
Subject to the terms of this agreement, we will provide you with the Organisations’ Boardroom between the stated start and finish times as indicated on the contract.
To ensure that the venue is respected, you are responsible for:
- The behaviour of the guests at all times;
- Ensuring the safety of the guests and ensuring the hirer’s guests do not act in such a way that they expose themselves to risk of harm;
- Ensuring the venue facilities and equipment are not left abused or in a damaged condition; and,
- Ensuring that you dispose of your garbage after your event has ended.
CANCELLATION AND TERMINATION BY US
We may cancel your booking at any time when incidents occur which are deemed outside our control and effect the venue’s ability to provide the services for which it was contracted to. Any deposits paid will be refunded to you.
You will be liable for all liabilities, losses and costs which we may incur directly or indirectly as a result of a breach by you of this agreement, your actions or equipment or the actions or equipment of any of your guests or any persons permitted entry in the venue by you or someone on your behalf, including the death of or injury to any person and the damage to any property (including property owned by the venue).
Neither party shall be liable for any default due to any act of God, war, terrorism, strike, lock out, industrial action, fire, flood, storm or other event beyond the control of either party.
HEALTH AND SAFETY
Under the Health and Safety regulations we are required to exercise our obligations to keep others and ourselves safe from harm. As the person organising this event, you are the person responsible for ensuring that those present at your event are kept safe from harm.
EQUIPMENT AND MATERIALS
You will be responsible for the delivery, collection, safety, insurance of, any damage or loss caused by any equipment, materials or facilities you bring to the Organisations’ Boardroom. You will not bring into the said room or permit or allow to be brought in the said venue, dangerous or hazardous substances, or objects of such weight that may cause overloading or strain to the flooring or walls of the venue. Nor may you add to, alter, or attach equipment, fixtures or fittings to the venue (including stands and other structures) without prior written consent. Use of smoke or dry ice machines are prohibited unless previously arranged.
DISRUPTIVE OR INTOXICATED PERSONS
We may require any persons who are intoxicated, violent, quarrelsome, insulting or disorderly (or persons who are likely to become so), or any persons causing a nuisance to other persons at the Organisations’ Boardroom, to leave the premises.
No booking is confirmed until we notify you via email. Until such time as a booking is confirmed, the venue will be available for hire by third parties.
All cancellations must be received via email by not later than one day prior to the day of the event.
Any queries or comments about these terms & coniditions should be forwarded to [email protected]
Last Updated: October 2019